Accounts Payable Associate

Accounts Payable Associate

This position supports AIM Academy, a private school for students with learning differences in grades 1-12 as well as AIM Institute, a professional development organization which provides professional development to educators.

We are seeking individuals with strong customer service and interpersonal skills who can research questions and resolve problems independently. This on campus position requires strong written communication skills as much of the work with vendors is conducted over email.   Successful candidates will preferably have an Associate’s degree, with a minimum 2-5 years relevant Accounts Payable and accounting experience at a school or non-profit organization, or equivalent combination of education and experience.  Organizational skills and the ability to prioritize work is essential.  Experience with computer applications such as Bill and QuickBooks are preferred but not required.

Essential Responsibilities, but not limited to:

  • Securing approval of invoices, assigning account and budget codes to AP transactions and keeping track of all payments including the verification of the bi-monthly payroll journal entries. 

  • Paying expense report amounts after proper verification checks.

  • Creating vendor records and paying vendors by scheduling check batches and ensuring that all properly authorized payments are processed after the application of outstanding credits. 

  • Generally responding to all vendor enquiries and ensuring that all billing and payment discrepancies are properly resolved.

  • Reconciling and coding of monthly credit card transaction and petty cash expenses.

  • Assisting the Controller with accounting and bookkeeping support as required, including the processing of journal entries, bank and credit card reconciliations, maintaining the fixed asset register and other accounting activities as required for the School and the Institute.

  • Assisting the Controller with monthly closings, fiscal year-end audits and the filling of 1099s.

  • Continuing to improve the payment process and ensuring the timely payment of vendor invoices.

  • Other duties as assigned.


  • Must be detailed oriented, highly organized, ability to work within deadlines with minimal supervision.

  • Must demonstrate excellent written and oral communications skills.

  • Display ability to prioritize, ability to multitask and take initiative to assist as needed.

  • Excellent customer service skills.

  • Strong interpersonal skills and ability to work well with others.

  • Ability to pick up new concepts and learn quickly in a changing environment.

  • Demonstrated self-starter with the desire to show ownership and commitment.


●        Proof of COVID vaccination and booster.

●        All required clearances.

Please submit a cover letter and resume to Cheryl Ferst at