Admissions and Enrollment Coordinator

Admissions and Enrollment Coordinator

Reporting to the Director of Enrollment Management, the Admissions and Enrollment Coordinator will work as part of a team in AIM Academy's fast-paced and customer service-focused Admission and Enrollment Office. The Admissions and Enrollment Coordinator will be responsible for maintaining applicant files, updating records in the database, and interfacing with other school constituencies such as student tour guides, current parents, and faculty/staff. This role will be the initial point of contact for prospective families and play an essential role in welcoming new students to the school community. All colleagues at AIM Academy are expected to be active community members, sharing duties, general support, and care for the school community. 

Since AIM Academy is dedicated to the work of equity and diversity, candidates should value engaging in open dialogue, questioning, confronting assumptions, and attuning to all voices. We invite you to read our “Equity and Diversity Statement” located on our website at www.aimpa.org.  

Essential Functions:

  • Communicate in a positive and timely manner with the families of prospective candidates on the phone, by email, and in person.

  • Schedule parent and student visits, answering questions to guide families through the admission process.

  • Organize host assignments and communicate with all relevant parties concerning applicant visitors to campus.

  • Process incoming applications in the database and record detailed data in the appropriate systems.

  • Manage correspondence, including word-processing documents, assembling packets of materials, mail merging letters and emails, mailing and distributing outgoing correspondence, as directed.

  • Assist with preparation and logistical support for admission events such as Open Houses, Tuesdays Tours, and new parent events throughout the year.

  • Work with the Business Office to disseminate contracts for both new and returning families.

  • Prepare and deliver enrollment data and other analytics as requested.

  • Attend occasional evening and/or weekend events to promote school enrollment.

  • Other duties as assigned by the Director of Enrollment Management.

Required Qualifications and Skills:

  • High School diploma or GED required. Associates or Bachelor's degree preferred.

  • Previous experience with students with learning disabilities, or in admission or independent schools is a plus.

  • Excellent organizational, interpersonal, and communication skills.

  • Proficiency using Microsoft Office (Excel, Word), Google applications (Calendar and Docs), Zoom, and database software. Knowledge of Veracross and Finalsite a plus.

  • Comfort level with technology and data analytics.

  • Good written and verbal communication to represent the school in a positive and professional way.

  • Ability to assimilate the needs of callers and answer their questions in a way that promotes applications to our school.

  • Ability to multitask and reprioritize quickly while dealing with queries and questions in a calm and professional manner.

  • Attention to detail and follow-up.

  • Knowledge of event planning.

  • Ability to assess correctly the amount of time needed to complete projects and manage calendars accordingly.

Physical Demands and Workplace Environment:

  • Adequate mobility, dexterity, strength, and endurance to actively function in an office environment.

  • Ability to lift and carry objects weighing up to 30 lbs.

  • Ability to sit for extended periods of time in front of a computer monitor.

  • Daily exposure to moderate noise level and interruption.

To Apply:

Interested candidates should send a cover letter, resume and EEO Self ID Form to our Human Resources Manager, Cheryl Ferst at cferst@aimpa.org