Assistant Director of Annual Fund and Special Projects

Assistant Director of Annual Fund and Special Projects

AIM Academy is seeking a driven and motivated ASSISTANT DIRECTOR OF ANNUAL FUND & SPECIAL PROJECTS

Reporting to the Director of Major Gifts, the Assistant Director of Annual Fund & Special Projects will be responsible for directing and executing all aspects of the $500,000 AIM Fund strategy, assisting in the design and implementation of a new Alumni Relations strategy, and assisting in the planning and execution of AIM’s annual gala. This role will be integral to the smooth flow of AIM's philanthropic operations, shoring up our unrestricted annual fund, helping to refine and increase our alumni engagement, and providing support to the team that manages our largest annual event. 

As a key member of the Advancement Team at AIM, the Assistant Director of Annual Fund & Special Projects must have detailed knowledge of annual fund operations, a commitment to data-driven strategy, and some knowledge of or experience in event planning. 

Responsibilities Include (but are not limited to):

  • Managing the strategy and timeline for annual fund communications

  • Communicating with a broad range of donors and prospects to solicit annual fund contributions

  • Providing reports bi-monthly to the Advancement Team on annual fund progress

  • Working with institutional stakeholders to refine annual fund communications and strategy

  • Support the organization and guest list management of campaign events and future leadership events. Provide leadership briefing notes where necessary.

  • Create or work with Communications and Marketing on impactful visual presentations for events, meetings and donors

  • Refining and executing an alumni engagement strategy and communicating with the alumni population

  • Working closely with an events team to manage the planning and logistics of the annual gala

  • The Assistant Director of Annual Fund & Special Projects will also be active in working alongside the Chief Advancement Officer and Director of Major Gifts to provide thought leadership on the Annual Fund strategy, alumni relations, and the annual gala 

Required Qualifications:

  • Bachelor's degree

  • Candidates must have 2-3 years of Advancement Operations including wealth screening

  • Highly analytical with an inherent attention to detail

  • Has the ability to understand and meet reporting needs and to probe the database for information and analysis

  • Effective communication skills, both orally and in writing; an ability to communicate complex issues, as well as to maintain open communication channels with relevant stakeholders

  • Ability to set goals strategically and oversee execution

  • Highly organized, self-motivated, detail-oriented, creative, strategic, professional and able to manage multiple projects under tight deadlines.

  • Strong and sound judgment

Personal and Professional Characteristics: 

  • A shared understanding of the mission of AIM and a demonstrated commitment to the core principles of diversity, equity, and inclusion

  • An appreciation of an independent school environment

  • High professional and ethical standards for handling confidential information.

  • Flexibility and initiative combined with the skills for thriving in a team environment to achieve institutional goals

  • Exceptional interpersonal skills and an ability to work collaboratively with all levels of staff, volunteers, trustees, donors, and prospective donors

  • Strong organization and project management skills

  • Superb oral and written communication skills

  • High level of initiative, proven ability to work both independently and collaboratively

  • Able to make an impact as a member of a team and diverse community and in a complex, fast-paced and team-oriented environment

  • Possesses a sense of humor and appreciates this trait in others!

To Apply:

Interested candidates should send a cover letter,  resume and EEO Self ID Form to our Human Resources Coordinator, Cheryl Ferst at