Executive Assistant to the Head of School

Executive Assistant to the Head of School

AIM Academy is seeking a dynamic and dedicated professional with excellent administrative, project management, and communication skills. This position’s work requires a high level of discretion and confidentiality, while also possessing the ability to think critically and strategically. The ideal individual will be able to pivot across multiple projects and stakeholders and possess a deep commitment to our mission of empowering students with diverse learning needs. This role is an excellent opportunity for a highly organized and enthusiastic individual to support and play a key role in the daily operations of the Head of School’s office, leveraging a broad range of skills with a high degree of initiative in managing a variety of responsibilities. This is a twelve-month, fully-benefitted exempt position reporting to the Head of School.

Since AIM Academy is dedicated to the work of equity and diversity, candidates should value engaging in open dialogue, questioning, confronting assumptions, and attuning to all voices.  We invite you to read AIM’s “Equity and Diversity Statement” on our website at www.aimpa.org.

Essential Functions:

  • Manages the office of the Head of School, including day-to-day operations, information flow, activities, and effective communications. 
  • Acts as the primary point of contact while providing inclusive and friendly customer service to all constituents, including parents/guardians, students, faculty, staff, trustees, and visitors.
  • Plans, coordinates, and executes Head-sponsored and school events/celebrations (small-scale and large-scale) with a high level of hospitality and attention to detail.
  • Schedules appointments and travel arrangements while serving as a liaison to the Business Office for expense reporting for travel, supplies, and more.
  • Supports the Leadership Team and alignment across the Academy and Institute.
  • Maintains relationships with all employees and guests to ensure appropriate responsiveness and promote a sense of belonging across the community.
  • Tackles research projects requiring initiative, creativity, and problem-solving skills.
  • Contributes to institutional efforts, making recommendations on efficiencies and sharing of information, informed by the unique perspective of this position.
  • Performs other duties as assigned.

Minimum Qualifications: 

  • a bachelor’s degree;
  • 5+ years of relevant experience preferred;
  • experience in educational and/ or non-profit setting preferred;
  • experience with integrating several calendars for scheduling;
  • excellent communication, organizational, and time-management skills;
  • strong technology skills and knowledge working with Word, Excel, Google Suite, and Veracross, and the ability to seek out new technologies to solve problems and create efficiencies;
  • ability to take initiative, be proactive, be flexible, and work independently;
  • ability to prioritize and juggle multiple tasks with high attention to detail and discretion; and
  • a proven track record of planning and coordinating successful events and/or projects.

Working Conditions and Physical Requirements:

  • Works on-site.
  • Travel and remote work as needed.
  • Be able to occasionally lift up to 15 lbs.
  • Able to move around all school environments.

Salary Information
Salary is commensurate with experience.

To Apply:
Interested candidates should send a cover letter, resume and a copy of our EEO Self ID form to our Human Resources Coordinator Cheryl Ferst at cferst@aimpa.org.