Manager of Advancement Services


AIM is seeking a Manager of Advancement Services. With significant philanthropic growth over the last 5 years, AIM is seeking a new member of our growing department to be the authority in Advancement Services.

Reporting to the Director of Institutional Advancement, the Manager of Advancement Services must have detailed knowledge of gift entry and acknowledgements, reporting and data analytics and donor research processes.

As a member of the Institutional Advancement team, this individual must be able to help the staff develop appropriate and efficient ways to track prospective donors, their gift capacity, affiliations, and interests.

Responsibilities Include (but are not limited to):

  • Support overall management of the Veracross database including updating constituent information, creating new records, and data cleanup.
  • Record and acknowledge all gifts daily including cash, pledges, stock transfers, wires, matching gifts, and in-kind donations.

  • Collaborate with members of the Advancement team to maintain accurate and timely targeting, solicitation, gift entry and acknowledgement processes.

  • Provide ongoing support to the Advancement team for standard and custom reports on a timely basis. This includes but is not limited to reports for the annual fund, restricted, capital and/or endowment campaigns throughout the year.

  • Provide required reports to the Business Office for all gifts and pledges and assist in monthly, quarterly and annual reconciliations.

  • Research prospects and gather information regarding their philanthropic interests, giving capacity, connections, background, etc.

  • Prepare profiles and research reports for use by staff and key volunteers involved in leadership, major gift, and campaign work.

  • Support special events and serve as the department’s main point of contact and liaison with other departments.

  • Close the fund and prepare lists for the Annual Report and overall annual giving breakdown by Fund.

  • Prepare funds and acknowledgement letters for the upcoming fiscal year.

  • Oversee the policies and procedures for effective data management.

  • Occasional event support is required on evenings and weekends. 

Required Qualifications:

  • Bachelor’s degree

  • Candidates must have 2-4 years of Advancement Services including wealth screening.

  • Highly analytical with an inherent attention to detail.

  • Has the ability to understand and meet reporting needs and to probe the database for information and analysis.

  • Effective communication skills, both orally and in writing; an ability to communicate complex issues, as well as to maintain open communication channels with relevant stakeholders.

  • Ability to set goals strategically and oversee execution.

  • Highly organized, self-motivated, detail-oriented, creative, strategic, professional and able to manage multiple projects under tight deadlines.

  • Strong and sound judgement.

Personal and Professional Characteristics:

  • A shared understanding of the mission of AIM and a demonstrated commitment to the core principles of diversity, equity, and inclusion.

  • An appreciation of independent school environment

  • High professional and ethical standards for handling confidential information.

  • Flexibility and initiative combined with the skills for thriving in a team environment to achieve institutional goals.

  • Exceptional interpersonal skills and an ability to work collaboratively with all levels of staff, volunteers, trustees, donors, and prospective donors.

  • Strong organization and project management skills.

  • Superb oral and written communication skills.

  • High level of initiative, proven ability to work independently and collaboratively.

  • Possesses a sense of humor and appreciates this trait in others.

To Apply:

Please submit your cover letter and resume to